Caroline Fox, Esq. is an intellectual property and small business attorney based in Richmond, Virginia, where she operates her own firm. Caroline works with creative-based brands to form companies, draft and negotiate contracts, and protect their rights to valuable intellectual property. A graduate of Elon University and The University of Richmond School of Law, Caroline has been named to Virginia’s Legal Elite for three years, and was named to the Virginia Superlawyer’s list for 2018. Caroline travels across the globe to work with wedding and event professionals.
Wedding & Event Vendor Law 101 [2019 Edition]
CLE Credits earned: 2 GENERAL (or 2 LAW & LEGAL for WA state)
The wedding and event industry is growing exponentially. As of 2013, the wedding industry alone was valued at an estimated $54 billion. Yet many wedding and event vendors don’t receive the counsel and guidance needed to avoid common industry pitfalls to operate a successful business. A mix of small business law and intellectual property law, this CLE will focus on how to advise wedding and event vendor clients, with special attention paid to event planners, photographers, wedding venues, florists, and small baking operations.
This course is co-sponsored with myLawCLE.
Key topics to be discussed:
• Business formation
• Contracts for event professionals
• Trademarks and Copyrights for event professionals
Date / Time: December 9, 2019
• 2:00 pm – 4:00 pm Eastern
• 1:00 pm – 3:00 pm Central
• 12:00 pm – 2:00 pm Mountain
• 11:00 am – 1:00 pm Pacific
Choose a format:
• Live Video Broadcast/Re-Broadcast: Watch Program “live” in real-time, must sign-in and watch program on date and time set above. May ask questions during presentation via chat box. Qualifies for “live” CLE credit.
• On-Demand Video: Access CLE 24/7 via on-demand library and watch program anytime. Qualifies for self-study CLE credit. On-demand versions are made available 7 business days after the original recording date and are view-able for up to one year.
myLawCLE seeks accreditation for all programs in all states. (Accreditation for paralegals sought thru NALA and NFPA paralegal associations.) Each attending attorney/paralegal will receive a certificate of completion following the close of the CLE program as proof of attendance. In required states, myLawCLE records attorney/paralegals attendance, in all other states attorney/paralegal is provided with the approved CLE certificate to submit to their state bar or governing association.
- Automatic MCLE Approvals
All myLawCLE CLE programs are accredited automatically either directly or via reciprocity in the following states: AK, AR, CA, CT, FL, HI, ME, MO, MT, ND, NH, NM, NJ, NY, WV, and VT. (AZ does not approve CLE programs, but accepts our certificates for CLE credit.)
- Live Video Broadcasts
Live video broadcasts are new live CLE programs being streamed and recorded for the first time. All of these programs qualify for “Live” CLE credit in all states except NV, OH, MS, IN, UT, PA, GA, SC, and LA —these states require in-person attendance to qualify for “Live” CLE credit.
- “Live” Re-Broadcasts
“Live” Re-broadcasts are replays of previous recorded CLE programs, set on a specific date and time and where the original presenting speakers calls in live at the end of the event to answer questions. This “live” element allows for “live” Re-broadcast CLEs to qualify for “Live” CLE credits in most states. [The following states DO NOT allow for “live” CLE credits on re-broadcast CLEs: NV, OH, MS, IN, UT, PA, GA, SC, and LA]
Many states allow for credit to be granted on a 1:1 reciprocal basis for courses approved in another mandatory CLE jurisdiction state. This is known as a reciprocity provision and includes the following states: AK, AR, HI, CT, FL, ME, MO, MT, ND, NH, NM, VT, NJ, NY, and WV. myLawCLE does not seek direct accreditation of live webinars or teleconferences in these states.
Section I. Overview
a) Wedding Industry stats
b) What makes wedding vendors different?
c) Business setup checklist
i. Business entity analysis
ii. Name and DBA
iv. Business Licenses
Section II. Understanding IP Law Basics
a) Copyright Law 101
i. What is a copyright, and how is it made?
ii. “Works made for hire” by employees vs. works done by independent contractors
iii. How to grant use of a copyright or license a copyright
iv. Social Media and the right to reproduction and derivative works
b) Trademark Law 101
i. What is a trademark, and what does it mean?
ii. Trademarking process
iii. Trademark infringement
Section III. Contracts
a) DETAILED scope of work
i. Who, what, when, where, why, how many
ii. Use of apps to modify contracts: Why, recommendations
b) “House Rules” limiting ability to decorate/ execute a styling
c) “Feed Me” clauses
e) Model releases
i. Not just for photogs!
ii. Image and likeness for advertising, trade, promotion, in any and all future media
f) Liquidated damages: How to explain to clients, how to set up in vendor contracts
g) Cancellation, rescheduling, and Force Majeure clauses
h) Styled Shoots
i. Who is responsible for what?
ii. Public places and locations that require a license (DC, Federal lands, state parks, etc.)
iii. Who is liable if something goes wrong?
iv. Who owns the copyright?
v. Attribution rules
vi. How to use them in portfolio
Section IV. Industry-specific contract concerns
i. Document, document, document (CYA)
iii. Addressing modifications on the fly
iv. Payments: percentages vs. flat fees
i. No specific images
ii. Limiting recovery in instance of film or technology malfunction
i. Taking flowers across state lines
i. Venue insurance
ii. Insurance for the event via the wedding couple
iii. Open flames and sparklers, how to address
iv. Dealing with unruly guests
e) Caterers/ Bakeries
i. Commercial kitchens and/ or cottage food laws
f) Luxury Brands
i. Special concerns relating to industry custom, concerns
ii. International travel
Section V. Addressing Same-sex marriage and consumer protection laws
a) Washington florist case
b) SCOTUS Colorado “cake case”
c) Public relations perspectives